Transparency Report

Safety Scoring Methodology

DaycareCheck assigns every licensed daycare facility a safety grade from A to F based on their public inspection history. This page explains exactly how we compute those grades so parents and providers can understand what the scores mean.

Overview

Each facility starts with a base score of 100. Violations found during state inspections deduct points from this score based on two factors: the category of the violation (which determines its weight) and the severity (which determines how many points are deducted). Older violations count less than recent ones. The final score maps to a letter grade.

100

Starting score

Violation deductions

A–F

Letter grade


Category Weights

We classify all violations into four categories. Each contributes a different percentage to the overall score, reflecting its relative importance to child safety.

Health30%

Sanitation, food safety, illness prevention, hygiene practices, medication handling

Safety30%

Physical hazards, emergency preparedness, supervision adequacy, safe sleep, transportation

Staffing25%

Staff-to-child ratios, qualifications, background checks, training compliance, director credentials

Compliance15%

Licensing status, record-keeping, incident reporting, policy documentation, capacity limits

Why these weights? Health and Safety each carry 30% because violations in these areas pose the most direct risk. Staffing (25%) reflects that adequate, qualified caregivers are the primary mechanism for keeping children safe. Compliance (15%) covers administrative matters less likely to directly harm a child.


Severity Deductions

Each violation is classified into one of three severity levels. The severity determines how many points are deducted from the category sub-score.

Critical

15 pts

Immediate or serious risk to child health or safety. Requires immediate corrective action.

Examples: Unsupervised children, accessible hazardous materials, blocked exits

Serious

10 pts

Potential risk that could escalate if not corrected. Requires correction within a defined timeline.

Examples: Expired fire extinguisher, incomplete immunization records, playground equipment in disrepair

Minor

3 pts

Low-risk administrative or maintenance issue. Should be corrected but poses no direct threat.

Examples: License not posted, missing signature on a form, minor record-keeping gaps


Recency Weighting

A facility that had serious violations three years ago but has been clean since should not be judged the same as one with violations last month. We apply a recency multiplier to each violation:

0 – 12 months
1.0×
12 – 24 months
0.7×
24 – 36 months
0.4×
36+ months
0.2×

Example: A critical violation from last month deducts 15 points at full value, while the same violation from three years ago would only deduct 3 points (15 × 0.2). This encourages continuous improvement.


Score Calculation

For each of the four categories, we compute a sub-score:

  1. 1Start with a sub-score of 100 for the category.
  2. 2For each violation, deduct the severity points × recency weight.
  3. 3Floor the sub-score at 0 (it cannot go negative).

Final Formula

Overall =

Health × 0.30

+ Safety × 0.30

+ Staffing × 0.25

+ Compliance × 0.15


Grade Thresholds

The numerical score maps to a letter grade:

A

Excellent. Minimal or no violations. Facility consistently meets or exceeds state standards.

90 – 100
B

Good. Some minor or corrected violations. Overall strong compliance record.

80 – 89
C

Average. Multiple violations or a mix of severities. Parents should review details.

70 – 79
D

Below average. Significant violations including serious findings. Warrants caution.

60 – 69
F

Poor. Critical violations, recurring issues, or a pattern of serious non-compliance.

Below 60

Facilities Without Inspection Data

Some facilities may not yet have inspection data. This can happen when:

  • The facility is newly licensed and hasn't undergone its first inspection
  • The state hasn't published inspection data in a machine-readable format
  • The facility operates under an exemption that doesn't require inspection

These facilities are listed without a grade and marked as “Not Yet Graded.” We recommend extra caution with ungraded facilities and directly requesting inspection records from the licensing agency.


State Normalization

Every state uses its own classification system for violations. We normalize this data by mapping each state's violation categories to our four standard categories and assigning severity levels based on consistent criteria:

  • Violations involving immediate risk are always classified as Critical
  • Violations that could escalate to a safety risk are classified as Serious
  • Administrative and low-risk findings are classified as Minor

This makes it possible to compare facilities across state lines, though we recommend primarily comparing within the same state for the most accurate context.


Data Sources & Updates

Inspection Records

State licensing agencies

Weekly

Facility Data

HIFLD & state licensing databases

On publish

Cost Data

U.S. Dept. of Labor

Annually

Safety Scores

Recomputed after each refresh

< 24 hours


Limitations & Disclaimers

Our grades are based solely on publicly available inspection data. They do not capture curriculum quality, teacher warmth, or developmental outcomes.

Inspection coverage varies by state. Facilities in states with less frequent inspections may have fewer data points, making their grades less reliable.

A high grade does not guarantee safety, and a low grade does not necessarily mean a facility is dangerous today — only that their historical inspection record shows a pattern of concerns.

We do not independently verify state data. Facilities can contact us to flag discrepancies.

DaycareCheck is an informational resource, not a licensing agency. Parents should use our data as one input alongside their own research, facility visits, and professional recommendations.

Have questions about our methodology?

If you're a facility owner who believes your grade is inaccurate, or a parent who wants more detail on how a specific grade was computed, reach out.

contact@daycaregrades.com