Overview
Each facility starts with a base score of 100. Violations found during state inspections deduct points from this score based on two factors: the category of the violation (which determines its weight) and the severity (which determines how many points are deducted). Older violations count less than recent ones. The final score maps to a letter grade.
100
Starting score
−
Violation deductions
A–F
Letter grade
Category Weights
We classify all violations into four categories. Each contributes a different percentage to the overall score, reflecting its relative importance to child safety.
Sanitation, food safety, illness prevention, hygiene practices, medication handling
Physical hazards, emergency preparedness, supervision adequacy, safe sleep, transportation
Staff-to-child ratios, qualifications, background checks, training compliance, director credentials
Licensing status, record-keeping, incident reporting, policy documentation, capacity limits
Why these weights? Health and Safety each carry 30% because violations in these areas pose the most direct risk. Staffing (25%) reflects that adequate, qualified caregivers are the primary mechanism for keeping children safe. Compliance (15%) covers administrative matters less likely to directly harm a child.
Severity Deductions
Each violation is classified into one of three severity levels. The severity determines how many points are deducted from the category sub-score.
Critical
−15 ptsImmediate or serious risk to child health or safety. Requires immediate corrective action.
Examples: Unsupervised children, accessible hazardous materials, blocked exits
Serious
−10 ptsPotential risk that could escalate if not corrected. Requires correction within a defined timeline.
Examples: Expired fire extinguisher, incomplete immunization records, playground equipment in disrepair
Minor
−3 ptsLow-risk administrative or maintenance issue. Should be corrected but poses no direct threat.
Examples: License not posted, missing signature on a form, minor record-keeping gaps
Recency Weighting
A facility that had serious violations three years ago but has been clean since should not be judged the same as one with violations last month. We apply a recency multiplier to each violation:
Example: A critical violation from last month deducts 15 points at full value, while the same violation from three years ago would only deduct 3 points (15 × 0.2). This encourages continuous improvement.
Score Calculation
For each of the four categories, we compute a sub-score:
- 1Start with a sub-score of 100 for the category.
- 2For each violation, deduct the severity points × recency weight.
- 3Floor the sub-score at 0 (it cannot go negative).
Final Formula
Overall =
Health × 0.30
+ Safety × 0.30
+ Staffing × 0.25
+ Compliance × 0.15
Grade Thresholds
The numerical score maps to a letter grade:
Excellent. Minimal or no violations. Facility consistently meets or exceeds state standards.
Good. Some minor or corrected violations. Overall strong compliance record.
Average. Multiple violations or a mix of severities. Parents should review details.
Below average. Significant violations including serious findings. Warrants caution.
Poor. Critical violations, recurring issues, or a pattern of serious non-compliance.
Facilities Without Inspection Data
Some facilities may not yet have inspection data. This can happen when:
- The facility is newly licensed and hasn't undergone its first inspection
- The state hasn't published inspection data in a machine-readable format
- The facility operates under an exemption that doesn't require inspection
These facilities are listed without a grade and marked as “Not Yet Graded.” We recommend extra caution with ungraded facilities and directly requesting inspection records from the licensing agency.
State Normalization
Every state uses its own classification system for violations. We normalize this data by mapping each state's violation categories to our four standard categories and assigning severity levels based on consistent criteria:
- Violations involving immediate risk are always classified as Critical
- Violations that could escalate to a safety risk are classified as Serious
- Administrative and low-risk findings are classified as Minor
This makes it possible to compare facilities across state lines, though we recommend primarily comparing within the same state for the most accurate context.
Data Sources & Updates
Inspection Records
State licensing agencies
Weekly
Facility Data
HIFLD & state licensing databases
On publish
Cost Data
U.S. Dept. of Labor
Annually
Safety Scores
Recomputed after each refresh
< 24 hours
Limitations & Disclaimers
Our grades are based solely on publicly available inspection data. They do not capture curriculum quality, teacher warmth, or developmental outcomes.
Inspection coverage varies by state. Facilities in states with less frequent inspections may have fewer data points, making their grades less reliable.
A high grade does not guarantee safety, and a low grade does not necessarily mean a facility is dangerous today — only that their historical inspection record shows a pattern of concerns.
We do not independently verify state data. Facilities can contact us to flag discrepancies.
DaycareCheck is an informational resource, not a licensing agency. Parents should use our data as one input alongside their own research, facility visits, and professional recommendations.
Have questions about our methodology?
If you're a facility owner who believes your grade is inaccurate, or a parent who wants more detail on how a specific grade was computed, reach out.
contact@daycaregrades.com